Auto Purchase Orders Auto Purchase Orders If the app displays a warning banner stating that “This PO # is already in use”, it means you’ve already created a purchase order with that number.
But why doesn’t fetching the Next PO # from the supplier resolve the issue, and why does the app still warn you?
When you create a new PO, the app retrieves the Next PO # from the supplier associated with the order.
For example, if the Next PO # is 2, but that number was already used in another PO, why didn’t the app automatically increment it to 3?
This issue can occur in two cases:
Conflicting PO # prefixes across suppliers.
If multiple suppliers share the same PO # prefix, conflicts may occur. It’s best to use unique prefixes for each supplier.
Manually overriding the preloaded Next PO #.
If you previously created a purchase order and manually specified the PO # instead of using the preloaded Next PO # from the supplier,
the app did not increment the Next PO # field. This is because a purchase order created with a number different from the supplier’s Next PO # is ignored.
Consider these examples:
Next PO # set to 10 and you created PO with number 10. ✅Next PO # set to 10 and you created PO with number 11. ❌Take the last PO created for that supplier and set the supplier’s field Next PO # as this last PO number plus one.
Example: If you have last created PO # something like HP-302, then you should set the supplier’s field Next PO # as 303.
